Online voting services have achieved the historic milestone of digitalising internal democratic processes in companies and associations.
Thousands of organisations with complex structures, such as international unions or professional bodies with thousands of members spread across different countries, have moved from expensive, less inclusive in-person processes to auditable, accessible digital voting systems managed from a single platform.
Everything companies and associations need from online voting services
Not all providers of online voting services offer the same, and too often the difference is enormous and critical. Because what is at stake is the legitimacy of a collective decision, a requirement also reflected in the Council of Europe’s official guidelines on e-voting.
To understand what a serious service should include, it’s useful to break down each of its components:
- Certifications, compliance, and the legal guarantees required by regulation
- Secure authentication with 2FA, biometrics, and SSO as the minimum standard, following principles highlighted by the National Conference of State Legislatures (NCSL) on modern election security
- Design and configuration of the entire electoral process (rules, roles, voter rolls, deadlines, candidates, delegations, quorum…)
- Casting a secret, unique, unalterable online vote, mathematically audited and counted
- Automatic auditing with immutable logs, evidence for every phase, mathematical checks, exportable records, downloadable reports, and a fully transparent tally
- Real-time technical support. Because sometimes a voter doesn’t receive the email. Or loses access to their account. Or doesn’t know how to log in from a mobile device
Eligo provides the online voting services that professional organisations need
Eligo’s online voting services solve the real problems faced by professional organisations. Low participation, complex organisational processes, strict legal requirements, the need for traceability, mandatory audits, and above all, the certainty that results will be accepted without disputes.
Its ecosystem allows associations, federations, companies, unions, municipalities, religious orders, schools, and universities to vote, meet, and make decisions easily, transparently, and in line with regulatory standards.
One of the greatest strengths of Eligo’s online voting services is its range of products, all integrated with each other but activatable according to the needs of each entity:
- Eligo Voting, which enables the creation of secure, auditable processes adapted to any internal regulation. Secret vote, encryption, verifiable traceability, and full support.
- Eligo Assembly, for in-person, hybrid, or fully online assemblies. Attendance control, integrated voting, minute-generation, and tools to comply with legal obligations.
- Eligo Nominees, for processes requiring nominations, endorsements, or candidate pre-selection. It automates and simplifies what previously required days of manual review.
Even so, what makes Eligo special is not the sum of its features, but its coherence. Many solutions in the market offer voting but not candidate management. Or online meetings but no auditing. Or encryption but no real support. Eligo combines all these elements.
Types of processes that can be digitalised with online voting services
| Board elections | Election of positions, mandate renewals, annual or extraordinary processes with secret voting and full auditing. |
| General assembly voting | In-person, hybrid, or online processes with attendance control, quorum verification, integrated voting, and verifiable minutes. |
| Internal consultations | Binding surveys, strategic decisions, and quick votes with traceability and access from any device. |
| Nomination and candidacy processes | Candidate submissions, endorsement validation, pre-selections, and transparent publication of lists. |
| Student or delegate representative elections | Individual or weighted votes, accessible from digital campuses or student portals. |
| Voting in conferences or congresses | Live-session voting, integrated with Teams/Webex and secure accreditation mechanisms. |
The change Sky Italia needed for its electoral digitalisation
One of the clearest examples of organisational digital transformation can be found in the case of Sky Italia, which needed to manage large-scale internal elections across multiple offices and constituencies within the country. The challenge was significant: coordinating complex votes, ensuring secure and unique authentication for over 2,700 eligible employees, and delivering a simple, accessible experience for staff working across different cities and schedules.
Thanks to Eligo, Sky Italia achieved:
- A turnout above 73%, a record for its first digital election
- A faster, more efficient and cost-effective process aligned with internal policies
- A unified digital experience for employees voting from different locations throughout Italy
Digital elections allowed Sky Italia to manage four national constituencies (Rome, Cagliari, Milan, and Milan Network) in a coordinated, secure and fully traceable way , turning a traditionally complex internal process into a streamlined and transparent experience.
If you want to see for yourself how Eligo’s professional online voting services work in your sector, you can request a personalised demonstration here.
5 FAQs about online voting services
How is the electoral register managed in a professional online voting system?
A professional-level online voting system like Eligo allows the register to be imported, validated, and updated securely, avoiding duplicates and manual errors. It also offers synchronisation mechanisms with internal databases or corporate directories, making it easy to handle removals, last-minute additions, and profiles with special voting rights.
Do online voting systems support weighted voting or complex distribution methods?
Yes. One of the reasons why associations, professional bodies, and unions adopt these platforms is precisely the ability to apply weighted voting, quotas, proportional distribution, multiple voting, or segmentation by groups.
What happens if a voter loses access, doesn’t receive the authentication email, or experiences technical issues?
Well-designed election platforms typically provide dedicated support capable of verifying voter identity, restoring access and resolving issues in real time. This helps reduce voter frustration and supports consistent participation throughout the voting process.
How is the confidentiality of the vote protected from administrators or internal staff?
The architecture of our online voting services separates voter identity from ballot content through encryption and anonymisation protocols. Neither administrators, nor internal technical staff, nor election committee members can access the vote cast. Even during audits, the voter remains protected, eliminating conflicts of interest.
Can online voting services also be used for meetings, assemblies, or hybrid events?
Yes. Some solutions, integrate assembly modules that enable attendance control, live voting, speech management, and automatic minute-generation. This turns a complex meeting into a smooth process, even when part of the audience is connected from different countries or devices.